Avmax is a diverse company offering every product and service related to aviation. We have locations, operations, and deployment worldwide. Our vision at Avmax Group Inc. ("Avmax") is to simplify our customers' aviation needs through dependable, globally integrated services with trusted results. Established in 1976, our locations include: Calgary (HQ) and Vancouver in Canada, Great Falls and Jacksonville in the USA, Nairobi in Kenya, and N'Djamena in Chad. Avmax offers the following capabilities: Aircraft Leasing, Airline Operations, Avionics, Component Repairs, Engineering, MRO, Paint and Spares. Avmax's engineering division is a Transport Canada authorized Design Approval Organization (DAO). Avmax's maintenance division is a Transport Canada authorized Maintenance Repair Organization (MRO). Why work at Avmax? Avmax has a diverse workforce with opportunity for growth and career advancements. We offer competitive compensation and benefit packages, flexibility, work-life balance and a friendly working environment. We are proud of our work and commitment to create one of the leading workforce, products and services in the Aviation industry. About The Role Reporting The Office Administrator reports directly to the Chief Financial Officer. Core Competencies Accountability Attention to Detail Communication (verbal and written) Creative and Innovative Thinking Critical Thinking Judgement Mathematical Reasoning Professionalism Quality Orientation Time Management Duties & Responsibilities Preparation of reports and other documents; letter writing as required. Work with standard and advanced spreadsheets, databases, and word processing software packages as or when required. Create and distribute meeting agendas, notifications and follow up items. Take and distribute meeting minutes as required. Maintain the security of confidential information. Accurate data entry. Manage boardroom/training room. Facilitate office cleaning and maintenance. General office duties including copying, faxing and scanning. Assist other departments as needed. Coordination, support and management of daily administration and personnel work. Organize, maintain, and coordinate office records, contracts, and files (both physical and electronic). Assist in the compilation of data for various reports. Complete other related tasks arranged by the CFO. Qualifications Degree or diploma in a related field such as Business Administration or Office Administration. Proficiency in both English and Chinese. Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook. Excellent communication skills, both verbal and written. Excellent analytical and problem-solving skills. Ability to work with senior decision makers and interact with individuals at all levels of the organization. Ability to accept and integrate constructive feedback. Self-driven individual who embraces change. A positive, "can-do" attitude and customer-orientated approach that will enable you to deal with challenging situations with integrity, empathy, and sincerity.